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Dear Friends,

Hope you all are having a good time. 

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Sharepoint 2010 Tip How to stop sending automatic task notifications email from workflow

Hi!

Trust you all are doing good.

I thought to share with you today a sharepoint troubleshooting tip which helped me in solving an issue with automatic task notification emails being sent from Sharepoint workflow.

We are using a custom built Sharepoint workflow in our intranet site.
Recently, it came to  my notice that the workflow keeps on sending Task notification emails apart from the normal emails configured in workflow actions. An example of such an email is shown below:

Troubleshooting:

If you are using Sharepoint, you would be knowing that on any list or library we can setup alerts, so my first guess was that there would have been some alert configured on the workflow library.

Couldn't find any user defined alerts configured, so I had to look into other areas.

After some debugging, found out that this was due to default setting on Task List which sends email whenever the ownership is assigned.

So, Go to your site > Tasks > List > Advanced Settings,

and on E-mail notification change "No" to send e-mail when ownership is assigned

Hope this troubleshooting tip will help someone out there.

Side-By-Side Comparison of Budgeting features Dynamics AX 2009 vs Dynamics AX 2012

Dear Friends,

Hope you are having a good start to this Year 2013.

Thought to share with you Budgeting functionality differences between between Dynamics AX 2009 vs 2012. Below are the key areas which I have documented. Feel free to send your comments if you have any additions or modifications to this list. Thanks and Happy Budgeting with Dax 2012 :)

Budget manager/analyst role center 

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Perform common tasks, and view frequently used forms and reports from a single location	NA	Provides access to the commonly used forms, fact boxes, charts, reports, activities, and work items that the budget manager needs to complete daily tasks and make informed decisions	Consolidates key forms and information in a single location

 Financial dimensions for budgeting and budget control

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Select financial dimensions in the chart of accounts for budgeting	Users were allowed a limited number of financial dimensions	Include or exclude specific dimensions, including main accounts, for budgeting	Simplifies budgeting and account number entry
Select dimensions from the account structure in the chart of accounts for budget control	Budget was always available at a main account level with the option of adding dimensions	Specify dimension values to hold budget amounts without any regard to their specific usage in main accounts	Provides flexibility in selecting specific dimensions, including main accounts, for budget control

 Budget Rate Types and Exchange Rates

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Create a budget rate type and associate exchange rates	NA	Define currency pairs and associate exchange rates with the default budget rate type for the ledger	Simplifies creating and maintaining exchange rates specifically for budgets

Budget Models

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Identify a budget by associating it with a budget model	Budget models were used to identify budgets	Budget models can be used to identify budgets	Simplifies categorizing budget transactions, identifying budgets, and assigning budget cycles
Use budget models to structure ledger budgets and develop budget forecasts	Budget models were used for simulations and forecasts	Budget models can be used for simulations and budget forecasts	Run simulations and compare budget forecasts
Build complex budget models using submodels for planning and reporting	Budget models and submodels were used to aggregate budget amounts	Submodels can represent departments or variety of other organization entities	Provides flexibility in budget planning and the ability to produce reports with consolidated balances

Budget Cycles

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Create a budget cycle time span with one or more budget cycles that can be used across legal entities	NA	Map the budget cycle time span to a fiscal year or determine the number of accounting periods that each budget cycle will represent	Provides flexibility in implementing budget control for part of a fiscal year or over one or more fiscal years

 Budget Control Configuration

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Define parameters and dimensions for budget control	NA	Dimensions and default parameters for budget control are defined in one location	Centralizes budget control options
Select the default over-budget permissions for user groups	NA	Users can determine the amounts to add and subtract for the calculation that determines the budgets funds that are available	Simplifies customization of the calculation for the budget funds that are available
Determine the source documents and accounting journals for budget control	NA	Enables budget checking for source documents and account journals at a header level or at line item entry	Controls processing of the specified source documents and accounting journals
Assign budget models to budget cycles and budget cycle time spans	NA	Implement one or more budget models and budget cycles so that, for example, a capital expenditure budget model and an operating budget model could be used for budget control	Provides flexibility in implementing budgets
Define budget control rules	NA	Defines of rules for specific dimensions, over-budget permissions, and parameters	Provides flexibility in defining dimension values and parameters for budget control
Select main accounts for budget control	NA	When main account is not selected as a budget control dimension, users can select specific main accounts for the application of budget control rules	Facilitates implementation of budget control for dimensions and main accounts
Define budget groups	NA	Set up budget checking for pooled dimensions and accounts	Provides flexibility in implementing budget control for dimensions and dimension values
Edit, activate, restore and turn on the budget control configuration	NA	Users can control the active budget control configuration as well as edit a draft version	Simplifies the implementation and administration of budget control

 Budget control on source documents and accounting journals

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Enable budget checks as line items are entered or postpone the budget check until an action, such as an approval, is taken on the source document	NA	Source documents include purchase requisitions, purchase orders, vendor invoices, travel requisitions, and expense reports	Controls or prevents over-budget processing
Enable budget checks as each general journal line is entered or postpone the budget check until the journal is posted	NA	Accounting journals include daily journals, allocation journals, project expense journals, and fixed asset journals	Controls or prevents over-budget processing

 Budget register entries

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Use budget register entries to formulate and manage budgets	Ledger budget tables provided static storage for budget records	Define one or more codes for the following budget transaction types: original budget, transfer, amendment, encumbrance, pre-encumbrance, carry-forward, project, fixed assets, demand forecast, supply forecast, apportionment (Public sector), and preliminary budget (Public sector)	Provides the ability to track, categorize, and audit budget transactions
Use subledger budget transaction types when budget forecasts are transferred to the general ledger	Users were unable to track the transfer of budgets from subledgers to the general ledger	Transfer forecasts for projects, fixed assets, demand forecasts (inventory sales), and supply forecasts (inventory purchasing)	Simplifies the transfers of forecasts to the ledger
For public sector, use preliminary budgets and apportionment budgets	NA	Define codes for apportionment and preliminary budget transactions	Provides public sector organizations with the ability to use preliminary budgets for budget control and apportion part of an approved budget
Create posting definitions for budget transactions	NA	When budget transactions are processed, posting definitions can create ledger entries for multiple accounts	Budget transactions can be automatically posted to the ledger

 Workflow for budget transactions

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Set up budget transaction workflows	NA	Budget transactions associated with the workflow are automatically routed for review	Simplifies routing and reviewing budget transactions

 Budget transfer rules

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Define budget transfer rules	NA	Budget transfer rules determine when budget transfers between dimensions can occur	Facilitates and controls budget transfers

 Budget transfers, allocations, and recurrences

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Transfer budget amounts	NA	With budget control turned on, users can transfer budget amounts while entering other budget transactions or from source documents and accounting journals	Provides flexibility in transferring budget amounts
Allocate budget funds by dimension or period	Users could only allocate funds by period or dimension during budget entry	Spread a budget amount across dimension values or fiscal periods using a single transaction	Simplifies creation of budget allocation transactions
Enter a recurrence pattern for budget transactions	Users could create recurring budget expenses	Create recurring budget transactions	Simplifies creation of recurring budget transactions

 Budget reports and inquiries

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Use reports and inquiries to view budget transactions, budget control statistics, and budget funds	Actual versus budget report	Use parameters to sort and categorize the budget data in these reports and inquires: Budget funds available report Actual versus budget report and inquiry Budget detail report Budget control statistics inquiry	Provides the ability to view, analyze, track, and audit available budget amounts, actual versus budgeted expenditures, budget transactions, and budget control statistics

 Web services interface for budget transactions

Goal	Dynamics AX 2009	Dynamics AX 2012	Importance
Create, retrieve, and update budget transactions from third party applications	NA	Generate and import XML for budget transactions	Allows the use of budget transactions created with external budget formulation tools